Role-Based Programme
RB1540

AI-Powered PMO Analysis & Coordination

Smarter Governance, Reporting & Portfolio Support

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Duration
4 Hours
Level
Awareness
Delivery
Instructor-Led
Format
Awareness Session

Programme Objectives

  • Understand how AI can support PMO Analysts and Coordinators across governance, reporting, project tracking, documentation, and portfolio support.
  • Explore practical prompting techniques for status reports, dashboards, risk summaries, action tracking, and governance documentation.
  • Apply AI to organise project and program information, identify exceptions, consolidate updates, and prepare PMO-ready outputs.
  • Identify opportunities to improve reporting efficiency, coordination, governance visibility, and follow-up discipline.
  • Recognise data accuracy, confidentiality, governance requirements, approvals, and human-review responsibilities when using AI.

Tools covered

Generative AI AssistantsAI-Assisted PMO ReportingProject Data SummarisationRisk & Issue TrackingGovernance DocumentationMeeting SummarisationPortfolio TrackingBasic Workflow Automation

Who should attend

  • PMO Analysts
  • PMO Coordinators
  • Project Management Officers
  • Project Analysts
  • Program Analysts
  • Project Coordinators
  • Program Coordinators
  • PMO Executives
  • Project Reporting Analysts
  • Portfolio Support Professionals
  • Project Controls Support Professionals
  • Governance Coordinators
  • Project & Program Management Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of PMO, project, or program-management activities
  • Familiarity with project status reports, risks, issues, milestones, or governance meetings is helpful
  • Basic computer and spreadsheet skills
  • No AI or programming knowledge required
  • No previous Generative AI experience required

TOC Modules

Concepts
  • Understanding Generative AI and its relevance to PMO activities
  • Identifying AI applications across governance, reporting, project tracking, and portfolio support
  • Understanding AI assistance versus PMO and Project Manager judgement
  • Recognising activities where validated project information and governance approval remain mandatory
Practical activities
  • Mapping common PMO activities to potential AI applications
  • Comparing a traditional PMO reporting task with an AI-assisted approach

Scenarios

Multiple Project Updates to PMO Portfolio Report

Project Updates → AI-Assisted Consolidation → KPIs → Risks & Issues → Exceptions → Portfolio Summary

Participants use AI to consolidate sample updates from multiple projects, identify key exceptions, and prepare a structured PMO portfolio report for management review.

Governance Meeting to Action & Escalation Tracker

Meeting Notes → AI Summary → Decisions → Actions → Owners → Due Dates → Escalations → Follow-Up Report

Participants use AI to convert a sample governance meeting into a clear action and escalation tracker while retaining final decisions and approvals with authorised project and program leaders.

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