Role-Based Programme
RB1400

AI-Powered Accounts Payable

Smarter Invoice Processing, Vendor Management & Payment Controls

IMAGE REQUIRED
Duration
4 Hours
Level
Awareness
Delivery
Instructor-Led
Format
Awareness Session

Programme Objectives

  • Understand how AI can support Accounts Payable across invoice processing, vendor management, payment preparation, reconciliations, exception handling, and reporting.
  • Explore practical prompting techniques for invoice reviews, vendor queries, payment exceptions, reconciliation items, and management summaries.
  • Apply AI to organise AP information, identify anomalies, structure follow-up actions, and improve recurring payable workflows.
  • Identify opportunities to improve processing efficiency, invoice visibility, documentation consistency, and payment-control support.
  • Recognise financial confidentiality, fraud risk, vendor-data privacy, approval controls, accounting accuracy, and human-review responsibilities when using AI.

Tools covered

Generative AI AssistantsAI-Assisted Invoice ReviewVendor Data SummarisationPayment Exception AnalysisReconciliation SupportVendor CommunicationAP ReportingBasic Workflow Automation

Who should attend

  • Accounts Payable Executives
  • Accounts Payable Analysts
  • AP Specialists
  • Payables Accountants
  • Invoice Processing Professionals
  • Procure-to-Pay Professionals
  • Finance Operations Professionals
  • Vendor Accounting Professionals
  • Payment Processing Executives
  • AP Reconciliation Professionals
  • Finance Shared Services Professionals
  • Accounts Payable Managers
  • Finance & Accounting Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of Accounts Payable or finance operations
  • Familiarity with invoices, purchase orders, vendor accounts, payments, or reconciliations is helpful
  • Basic computer and spreadsheet skills
  • No AI or programming knowledge required
  • No previous Generative AI experience required

TOC Modules

Concepts
  • Understanding Generative AI and its relevance to Accounts Payable operations
  • Identifying AI applications across invoice processing, vendor support, payments, reconciliations, and reporting
  • Understanding AI assistance versus Accounts Payable professional judgement
  • Recognising accounting, payment, fraud, and vendor decisions requiring authorised review
Practical activities
  • Mapping common Accounts Payable activities to potential AI applications
  • Comparing a traditional AP task with an AI-assisted approach

Scenarios

Vendor Invoice to Payment-Ready Review

Vendor Invoice → AI-Assisted Extraction → PO / Supporting Document Check → Exceptions → Approval Requirements → Payment Readiness Summary

Participants use AI to organise a sample vendor invoice, identify missing or inconsistent information, and prepare a structured payment-readiness summary while retaining final accounting and payment approval with authorised Finance professionals.

Vendor Statement to Reconciliation & Action Tracker

Vendor Statement + AP Ledger → AI-Assisted Comparison → Open Items → Mismatches → Missing Documents → Owners → Resolution Tracker

Participants use AI to organise a sample vendor reconciliation, identify unresolved differences, and prepare a structured action tracker while retaining final reconciliations, postings, and payment decisions with authorised stakeholders.

Related programmes

Continue with programmes from the same capability area.

Take the next step

Ready to make this programme work for your team?

Customise modules, duration and business scenarios for your team.

Instructor-ledVirtualHybrid

Designed around your roles, tools and real workflows.