Role-Based Programme
RB1349

AI for Purchasing & Buying

Smarter Supplier Selection, Purchase Decisions & Cost Efficiency

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Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Understand how AI can support Purchasing and Buying across requirement analysis, supplier research, quotation comparison, order placement, and follow-up.
  • Apply AI to analyse specifications, supplier quotations, pricing, delivery terms, and purchasing alternatives.
  • Use AI to improve RFQ preparation, supplier communication, commercial comparison, purchase documentation, and order tracking.
  • Develop practical skills for supplier evaluation, cost analysis, negotiation preparation, buying decisions, and purchasing-performance review.
  • Understand responsible AI use, commercial confidentiality, supplier data, pricing sensitivity, accuracy, and human oversight in purchasing decisions.

Tools covered

Generative AI AssistantsSupplier ResearchPurchase Requirement AnalysisQuotation ComparisonCost AnalysisPurchase Order SupportSupplier CommunicationDelivery Follow-UpBuying Performance AnalysisProcurement Reporting

Who should attend

  • Purchasing Managers
  • Purchase Executives
  • Buyers
  • Senior Buyers
  • Purchasing Officers
  • Procurement Executives
  • Procurement Buyers
  • Category Buyers
  • Material Buyers
  • Commercial Buyers
  • Purchase Analysts
  • Supplier Coordination Professionals
  • Procurement Operations Professionals
  • Procurement & Vendor Management Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of purchasing, procurement, or supplier-management processes
  • Familiarity with purchase requirements, quotations, purchase orders, suppliers, or delivery follow-up is helpful
  • Basic spreadsheet, communication, and analytical skills
  • No programming or technical AI knowledge required
  • Prior AI-tool experience is helpful but not mandatory

TOC Modules

Concepts
  • Understanding Generative AI and its relevance to purchasing activities
  • Exploring AI support across requirement analysis, supplier research, quotations, ordering, and reporting
  • Distinguishing AI assistance from ERP, e-procurement, purchasing, and supplier-management systems
  • Understanding AI limitations, hallucinations, bias, and commercial risks
Practical activities
  • Identifying recurring Purchasing & Buying activities suitable for AI assistance
  • Comparing traditional and AI-assisted buying workflows
  • Mapping AI opportunities across the purchasing lifecycle

Scenarios

Purchase Requirement to Supplier Selection

Business Requirement → Specification Review → RFQ Preparation → Supplier Quotations → Commercial Comparison → Cost & Value Analysis → Negotiation Priorities → Purchase Recommendation

Participants use AI to analyse a sample purchase requirement, compare multiple supplier quotations, identify commercial differences, and prepare an evidence-based purchase recommendation.

Delayed Purchase Orders to Supplier Recovery Plan

Purchase Orders → Delivery Status → Delay Analysis → Supplier Communication → Impact Assessment → Recovery Options → Follow-Up Actions → Management Summary

Participants use AI to analyse sample delayed purchase orders, identify priority supplier issues, and develop a structured recovery and follow-up plan for purchasing management.

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