Role-Based Programme
RB1009

Fireflies.ai for Procurement & Vendor Management

Capture Supplier Insights, Commitments & Actions

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Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational capability to capture and organise supplier, procurement, negotiation, and vendor-review meetings using Fireflies.ai.
  • Convert supplier conversations into structured commitments, decisions, action items, owners, and follow-up activities.
  • Use AskFred, search, and Topic Trackers to identify recurring vendor issues, commercial discussions, service concerns, and pending commitments.
  • Create repeatable meeting-to-action workflows that improve supplier governance, documentation, accountability, and procurement follow-through.

Tools covered

Fireflies.aiAI NotetakerAI Meeting SummariesAskFredSmart SearchTopic TrackersTasksMeeting SearchCollaboration & Work-Management Integrations

Who should attend

  • Procurement Managers
  • Procurement Executives
  • Strategic Sourcing Professionals
  • Vendor Management Professionals
  • Supplier Relationship Managers
  • Category Managers
  • Purchase Managers
  • Contract Management Professionals
  • Supply Chain Professionals
  • Commercial Managers
  • Procurement Operations Teams
  • Supplier Performance Managers

Prerequisites & Participant Readiness

  • Basic understanding of procurement and vendor-management activities
  • Familiarity with supplier meetings, negotiations, quotations, contracts, or performance reviews
  • Basic computer and internet proficiency
  • No AI or programming knowledge required
  • No previous Fireflies.ai experience required

TOC Modules

Concepts
  • Understanding Fireflies.ai and the Capture → Transcribe → Summarise → Analyse → Act workflow
  • Identifying suitable meetings such as supplier reviews, negotiations, sourcing discussions, and vendor-performance meetings
  • Understanding transcripts, summaries, decisions, action items, and meeting intelligence
Practical activities
  • Reviewing a sample supplier meeting inside Fireflies
  • Identifying commercial discussions, commitments, actions, and next steps

Scenarios

Supplier Negotiation to Commitment Tracking

Supplier Negotiation → Fireflies Capture → Commercial Discussion → Agreed Commitments → Owners & Deadlines → Follow-Up

Participants convert a supplier-negotiation meeting into a structured record of agreed commercial points, commitments, responsibilities, unresolved items, and follow-up actions.

Vendor Performance Review

Multiple Vendor Meetings → AskFred / Topic Tracking → Recurring Issues → Pending Commitments → Supplier Review Brief

Participants analyse historical supplier discussions to identify recurring delivery, quality, service, or commercial concerns and prepare a concise vendor-performance review for management action.

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