Role-Based Programme
RB1000

Fireflies.ai for Project & Program Management

Turn Meetings into Decisions, Risks & Execution

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Duration
16 Hours
Level
Intermediate
Delivery
Instructor-Led
Format
Capability Training

Programme Objectives

  • Develop functional proficiency in using Fireflies.ai to capture and structure project and programme meetings, decisions, risks, dependencies, and commitments.
  • Build reusable workflows that convert project conversations into action registers, RAID inputs, status updates, stakeholder summaries, and follow-up activities.
  • Apply AskFred, Smart Search, Topic Trackers, and conversation intelligence to analyse information across multiple project meetings.
  • Integrate meeting intelligence with project-management and collaboration workflows to improve execution visibility, accountability, and documentation.
  • Apply appropriate validation, confidentiality, access, and human-review practices when using AI-generated project information.

Tools covered

Fireflies.aiAI NotetakerAI Meeting SummariesAction ItemsAskFredSmart SearchTopic TrackersMeeting PrepConversation IntelligenceAI SkillsMeeting & Project Management Integrations

Who should attend

  • Project Managers
  • Program Managers
  • Project Coordinators
  • Program Coordinators
  • PMO Professionals
  • Portfolio Managers
  • Delivery Managers
  • Implementation Managers
  • Project Leads
  • Scrum Masters
  • Agile Delivery Professionals
  • Transformation Program Managers
  • Project Management Office Leaders
  • Cross-Functional Delivery Leads

Prerequisites & Participant Readiness

  • Basic understanding of project or programme management activities
  • Familiarity with project meetings, status reviews, risks, issues, dependencies, and action tracking
  • Basic computer and internet proficiency
  • Familiarity with collaboration or project-management platforms is helpful
  • No programming or technical AI knowledge required
  • No previous Fireflies.ai experience required

TOC Modules

Concepts
  • Understanding Fireflies.ai as an AI meeting intelligence platform
  • Understanding the Capture → Transcribe → Summarise → Analyse → Act workflow
  • Identifying suitable meetings such as kickoffs, status reviews, steering meetings, sprint reviews, and programme reviews
  • Understanding transcripts, summaries, action items, and conversation intelligence
Practical activities
  • Exploring a sample project meeting in Fireflies
  • Reviewing generated transcripts, summaries, decisions, and actions
  • Identifying project information requiring follow-up

Scenarios

Project Review to RAID & Execution

Project Review Meeting → Fireflies Capture → AI Summary → Risks / Issues / Dependencies → Decisions → Actions & Owners → Project Task Updates

Participants convert a recurring project-review meeting into a structured execution workflow, improving documentation, RAID visibility, accountability, and follow-through.

Multi-Project Program Status Intelligence

Multiple Project Meetings → AskFred / Topic Tracking → Recurring Risks & Blockers → Cross-Project Dependencies → Programme Summary → Leadership Review

Participants consolidate intelligence across several project conversations to identify recurring risks, dependencies, open actions, and delivery concerns, improving programme-level analysis, reporting, and planning.

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