Role-Based Programme
RB0998

Fireflies.ai for Project & Program Management

Capture Decisions, Track Actions & Improve Delivery Visibility

IMAGE REQUIRED
Duration
4 Hours
Level
Awareness
Delivery
Instructor-Led
Format
Awareness Session

Programme Objectives

  • Understand how Fireflies.ai can support project and program meetings through automated capture, transcription, summarisation, and action tracking.
  • Explore practical methods for identifying decisions, dependencies, risks, blockers, commitments, and next steps from project conversations.
  • Experience AskFred, Smart Search, and Topic Trackers for retrieving project information and recurring delivery themes.
  • Recognise how meeting intelligence can improve stakeholder alignment, ownership visibility, documentation, and follow-through.
  • Apply appropriate accuracy, confidentiality, consent, and human-validation practices when using AI-generated project information.

Tools covered

Fireflies.aiAI NotetakerMeeting TranscriptsAI SummariesAction ItemsAskFredSmart SearchTopic TrackersConversation IntelligenceMeeting Integrations

Who should attend

  • Project Managers
  • Program Managers
  • PMO Professionals
  • Project Coordinators
  • Program Coordinators
  • Delivery Managers
  • Scrum Masters
  • Agile Project Managers
  • Transformation Program Managers
  • Portfolio Managers
  • Project Leads
  • Implementation Managers
  • Project Management Office Leads

Prerequisites & Participant Readiness

  • Basic understanding of project or program management activities
  • Familiarity with project meetings, status reviews, stakeholder discussions, or delivery tracking
  • Basic computer and internet proficiency
  • No technical AI or programming knowledge required
  • No previous Fireflies.ai experience required

TOC Modules

Concepts
  • Understanding Fireflies.ai as an AI meeting transcription and intelligence platform
  • Identifying suitable meetings such as project kick-offs, status reviews, stand-ups, steering meetings, and retrospectives
  • Understanding the Capture → Transcribe → Summarise → Analyse → Act workflow
  • Understanding transcripts, summaries, decisions, action items, and meeting intelligence
Practical activities
  • Exploring a sample project meeting in Fireflies
  • Reviewing AI-generated notes, action items, and meeting highlights

Scenarios

Project Status Review to Action Tracker

Project Review Meeting → Fireflies Capture → Progress & Blockers → Decisions → Action Owners → Deadlines → Follow-Up

Participants transform a recurring project-status meeting into a structured action and accountability workflow, improving visibility of delivery issues and ownership.

Steering Committee Decision Tracking

Steering Meeting → Transcript → Strategic Decisions → Risks & Dependencies → Owners → Follow-Up Brief

Participants use Fireflies.ai to capture steering committee discussions and create a concise decision and follow-up record for stronger governance and program visibility.

Related programmes

Continue with programmes from the same capability area.

Take the next step

Ready to make this programme work for your team?

Customise modules, duration and business scenarios for your team.

Instructor-ledVirtualHybrid

Designed around your roles, tools and real workflows.