Role-Based Programme
RB0971

NotebookLM for Administration & Facilities

Organise Knowledge, Analyse Operations & Improve Workplace Decisions

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Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational capability to organise and analyse Administration & Facilities documents using NotebookLM.
  • Apply source-grounded AI to policies, SOPs, vendor documents, maintenance records, workplace guidelines, and facility reports.
  • Identify recurring issues, obligations, risks, service requirements, and operational priorities across multiple sources.
  • Create concise operational briefs, summaries, checklists, and management-ready outputs.
  • Develop reusable knowledge workflows for workplace administration, facilities operations, and vendor coordination.

Tools covered

NotebookLMSource-Grounded ChatCitationsReportsMind MapsAudio OverviewsSlide DecksMulti-Source Analysis

Who should attend

  • Administration Managers
  • Facilities Managers
  • Administration Executives
  • Facilities Executives
  • Workplace Operations Professionals
  • Office Administration Professionals
  • Facility Coordinators
  • Corporate Services Professionals
  • Vendor Management Professionals
  • Maintenance Coordinators
  • Workplace Experience Professionals
  • Administration & Facilities Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of Administration or Facilities activities
  • Familiarity with SOPs, policies, vendor documents, maintenance records, or workplace operations
  • Basic computer and internet proficiency
  • No AI or programming knowledge required
  • No previous NotebookLM experience required

TOC Modules

Concepts
  • Understanding NotebookLM as a source-grounded AI knowledge workspace
  • Understanding notebooks, sources, chat, citations, and generated outputs
  • Identifying applications across facilities operations, administration, workplace services, and vendor coordination
  • Understanding source-grounded responses versus general AI responses
Practical activities
  • Creating an Administration & Facilities notebook
  • Adding sample SOPs, policies, service documents, and facility records
  • Asking operational questions and validating answers against citations

Scenarios

Vendor & Facility Review

Vendor Documents + Maintenance Reports → NotebookLM → Service Commitments → Recurring Issues → Gaps & Actions → Facilities Review Brief

Participants combine supplier and facility information to identify recurring service issues, pending commitments, and operational gaps before preparing a structured management-review brief.

Workplace Policy & SOP Knowledge Assistant

Policies + SOPs + Facility Guidelines → NotebookLM → Source-Grounded Questions → Procedures & Responsibilities → Operational Reference

Participants create a structured knowledge workspace that helps Administration & Facilities teams quickly retrieve approved procedures, responsibilities, escalation paths, and workplace guidance.

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