Role-Based Programme
RB0948

NotebookLM for Project & Program Management

Source-Grounded Planning, Risk Tracking & Delivery Intelligence

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Duration
16 Hours
Level
Intermediate
Delivery
Instructor-Led
Format
Capability Training

Programme Objectives

  • Develop functional proficiency in using NotebookLM to organise and analyse complex project and program information.
  • Build source-grounded workflows for requirements, scope, plans, risks, issues, dependencies, decisions, and stakeholder updates.
  • Analyse multiple project documents to identify inconsistencies, delivery risks, recurring blockers, and information gaps.
  • Create structured project briefs, RAID summaries, comparison tables, governance reports, and management-ready updates.
  • Apply source validation, confidentiality, governance, and professional judgement when using AI-assisted project intelligence.

Tools covered

NotebookLMSource-Grounded ChatCitationsSource ManagementReportsData TablesMind MapsAudio OverviewsVideo OverviewsSlide Decks

Who should attend

  • Project Managers
  • Program Managers
  • Portfolio Managers
  • PMO Professionals
  • Project Management Office Leads
  • Delivery Managers
  • Project Leads
  • Program Leads
  • Scrum Masters
  • Agile Project Managers
  • Transformation Program Managers
  • Implementation Managers
  • Project Coordinators
  • Program Coordinators

Prerequisites & Participant Readiness

  • Basic understanding of project or program management activities
  • Familiarity with project plans, requirements, RAID logs, status reports, or governance documentation
  • Experience working with business documents, reports, presentations, or meeting information
  • Basic computer and internet proficiency
  • No programming or technical AI knowledge required
  • No previous NotebookLM experience required

TOC Modules

Concepts
  • Understanding NotebookLM as a source-grounded research and knowledge environment
  • Understanding Sources → Questions → Evidence → Analysis → Action workflows
  • Identifying applications across planning, governance, delivery, and reporting
  • Understanding citations and source traceability
Practical activities
  • Creating a project-focused notebook using sample documents
  • Asking project questions across multiple sources
  • Verifying generated answers against supporting citations

Scenarios

Project Health Review & Delivery Risk Analysis

Project Charter → Plans → Status Reports → RAID Logs → Meeting Notes → NotebookLM Analysis → Delivery Risks → Actions → Management Brief

Participants consolidate multiple project sources to identify schedule risks, unresolved issues, dependencies, and conflicting information and produce a source-grounded project-health review.

Program Governance & Steering Committee Preparation

Workstream Updates → Decisions → Risks → Milestones → Dependencies → Cross-Source Synthesis → Governance Report → Steering Committee Brief

Participants use NotebookLM to consolidate information across multiple workstreams and prepare a structured steering-committee briefing covering progress, major risks, decisions required, and priority management actions.

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