Role-Based Programme
RB0947

NotebookLM for Project & Program Management

Source-Grounded Planning, Risk Analysis & Project Intelligence

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Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational capability to use NotebookLM for analysing project plans, requirements, reports, meeting records, and programme documentation.
  • Convert multiple project sources into structured summaries, risks, dependencies, decisions, actions, and management insights.
  • Apply source-grounded AI to project planning, RAID reviews, stakeholder communication, and status-report preparation.
  • Create reusable project knowledge workflows that improve information retrieval, reporting, coordination, and decision support.
  • Validate AI-generated project insights against original source evidence before operational use.

Tools covered

NotebookLMSource-Grounded ChatCitationsReportsData TablesMind MapsAudio OverviewsSlide Decks

Who should attend

  • Project Managers
  • Program Managers
  • Project Coordinators
  • PMO Professionals
  • Program Management Office Professionals
  • Project Analysts
  • Business Analysts
  • Scrum Masters
  • Delivery Managers
  • Implementation Managers
  • Transformation Program Managers
  • Portfolio Management Professionals
  • Project & Program Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of project or program management activities
  • Familiarity with project plans, requirements, risks, status reports, or meeting documentation
  • Basic computer and internet proficiency
  • No AI or programming knowledge required
  • No previous NotebookLM experience required

TOC Modules

Concepts
  • Understanding NotebookLM as a source-grounded AI research and knowledge workspace
  • Understanding notebooks, sources, chat, citations, and generated outputs
  • Identifying applications across project planning, monitoring, reporting, and governance
  • Understanding source-grounded responses versus general AI responses
Practical activities
  • Creating a project-focused notebook
  • Adding project plans, requirements, reports, meeting notes, and supporting documents
  • Asking project questions and validating answers using citations

Scenarios

Project Status Review to Management Decision

Project Plans + Workstream Reports + Meeting Notes → NotebookLM → Progress & Variance Analysis → Risks & Dependencies → Actions → Management Brief

Participants consolidate project information to identify progress, delays, risks, dependencies, and required decisions before producing a concise management-review briefing.

Programme Knowledge & RAID Intelligence

Multiple Project Documents → NotebookLM → RAID Extraction → Cross-Project Dependencies → Open Actions → Programme Review Brief

Participants analyse information across multiple project sources to create a consolidated view of risks, issues, assumptions, dependencies, decisions, and actions for programme-level review.

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