Role-Based Programme
RB0946

NotebookLM for Project & Program Management

Turn Project Information into Insights, Risks & Action

IMAGE REQUIRED
Duration
4 Hours
Level
Awareness
Delivery
Instructor-Led
Format
Awareness Session

Programme Objectives

  • Understand how NotebookLM can consolidate project documents, plans, reports, meeting records, and supporting information into a source-grounded workspace.
  • Explore AI-assisted retrieval and analysis of project scope, requirements, risks, issues, dependencies, decisions, and actions.
  • Use citations and multi-source comparison to improve project-review preparation and information traceability.
  • Experience practical workflows for creating project summaries, RAID-style views, stakeholder briefs, and management updates.
  • Apply source validation, confidentiality, and human judgement when using AI-generated project insights.

Tools covered

NotebookLMSource-Grounded ChatCitationsSource ManagementReportsData TablesMind MapsAudio OverviewsSlide Decks

Who should attend

  • Project Managers
  • Program Managers
  • Project Coordinators
  • PMO Professionals
  • Program Management Office Professionals
  • Delivery Managers
  • Project Leads
  • Workstream Leads
  • Transformation Program Managers
  • Portfolio Coordinators
  • Implementation Managers
  • Project Analysts

Prerequisites & Participant Readiness

  • Basic understanding of project or program-management activities
  • Familiarity with project plans, meeting notes, status reports, risks, issues, and action trackers
  • Basic computer and internet proficiency
  • No programming or technical AI knowledge required
  • No previous NotebookLM experience required

TOC Modules

Concepts
  • Understanding NotebookLM as a source-grounded research and project-information workspace
  • Understanding notebooks, sources, chat, citations, and generated outputs
  • Identifying suitable sources such as project charters, plans, status reports, meeting notes, and requirement documents
  • Understanding the difference between source-grounded insights and general AI responses
Practical activities
  • Creating a project-focused notebook with sample documents
  • Reviewing generated source summaries
  • Asking initial questions about project scope, status, and priorities

Scenarios

Project Status Review to RAID Action Plan

Project Plan + Status Reports + Meeting Notes → NotebookLM Analysis → Risks & Issues → Dependencies → Owners & Actions → Project Review Brief

Participants consolidate project information to identify key delivery concerns, open decisions, dependencies, and follow-up actions for a structured project-review meeting.

Steering Committee Preparation

Project Sources → Key Progress → Risks & Blockers → Decisions Required → Management Summary → Steering Committee Discussion

Participants use NotebookLM to transform multiple project sources into a concise, evidence-backed steering-committee brief, improving preparation speed and decision visibility.

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