Role-Based Programme
RB0635

Canva for Project & Program Management

Plan, Track & Communicate Projects Visually

IMAGE REQUIRED
Duration
16 Hours
Level
Intermediate
Delivery
Instructor-Led
Format
Capability Training

Programme Objectives

  • Develop functional proficiency in using Canva for project and program planning, tracking, reporting, and stakeholder communication.
  • Create project charters, plans, timelines, roadmaps, Gantt charts, RACI matrices, process maps, dashboards, and status reports.
  • Use Canva Whiteboards and Docs for collaborative planning, workshops, dependency mapping, and project documentation.
  • Apply Canva Sheets, charts, and AI-assisted capabilities to organize project information and communicate progress clearly.
  • Build reusable, brand-consistent project and program communication systems with appropriate governance and human validation.

Tools covered

Canva DocsCanva WhiteboardsCanva SheetsCanva PresentationsCanva AIMagic WriteCanva ChartsGantt ChartsTimeline ChartsPERT ChartsRACI ChartsBrand KitProject Management Templates

Who should attend

  • Project Managers
  • Program Managers
  • Senior Project Managers
  • Technical Project Managers
  • PMO Professionals
  • Project Coordinators
  • Program Coordinators
  • Delivery Managers
  • Implementation Managers
  • Transformation Managers
  • Portfolio Management Professionals
  • Project & Program Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of project or program management
  • Familiarity with scope, milestones, dependencies, risks, issues, and stakeholders
  • Basic experience with spreadsheets, documents, and presentations
  • Familiarity with project reporting and status meetings is helpful
  • No professional design expertise required
  • No previous Canva experience required

TOC Modules

Concepts
  • Understanding Canva Docs, Whiteboards, Sheets, Presentations, and Visual Suite workflows
  • Identifying project-management activities suitable for visual collaboration
  • Understanding how planning, tracking, reporting, and communication connect across project phases
  • Recognising Canva as a project-communication and planning environment rather than a replacement for formal PPM systems
Practical activities
  • Exploring Canva’s project-management templates
  • Creating and organizing a sample project workspace
  • Building a basic project information structure
  • Mapping Initiation → Planning → Execution → Monitoring → Closure

Scenarios

Project Kickoff to Steering Committee Review

Project Brief → Canva Docs Charter → Whiteboard Planning → RACI → Timeline / Gantt → RAID Register → Canva Sheets Tracker → Status Dashboard → Steering Committee Deck

Participants build a complete visual project-management communication system from project initiation through governance and executive reporting.

Multi-Workstream Program Visibility

Program Objectives → Workstream Roadmaps → Dependencies → Resource / Task Tracker → Risks & Issues → KPI Dashboard → Executive Summary

Participants consolidate multiple workstreams into a clear program-level view that communicates progress, interdependencies, delivery risks, and decisions required from leadership.

## Current Capability Reference

Canva’s current project-management collection brings together **Canva Sheets, Docs, Whiteboards, presentations, project trackers, Gantt charts, timelines, dashboards, status reports, communication plans, and resource-allocation templates** within the Visual Suite. Canva specifically positions these tools for moving from planning through tracking and reporting in one environment.

**Canva Whiteboards** currently supports collaborative project visuals including **Gantt charts, timelines, PERT diagrams, RACI charts, Kanban boards, roadmaps, organizational charts, and process diagrams**, making it particularly useful for planning, dependency mapping, governance, and project workshops.

Canva Docs supports structured **project-management plans, project briefs, tables, charts, real-time collaboration, comments, and change suggestions**, while project information can be converted into presentations and other Visual Suite formats.

Canva’s current AI capabilities include **Magic Write and Canva AI** for drafting, summarizing, rewriting, and generating editable content. These tools can accelerate project communication, but project dates, commitments, risks, financial information, and decisions should remain subject to project-manager and stakeholder validation.

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