Role-Based Programme
RB0542

Gemini for Google Workspace for Administration & Facilities

Streamline Workplace Operations, Communication & Reporting

IMAGE REQUIRED
Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational proficiency in using Gemini across Google Workspace for administration and facilities operations.
  • Use AI assistance to draft workplace communication, SOPs, facility notices, vendor correspondence, meeting summaries, and operational documents.
  • Organize and analyze maintenance, service-request, inventory, vendor, and facility data using Google Sheets.
  • Improve coordination across meetings, calendars, email, documents, and shared Drive content.
  • Apply appropriate human review for safety information, access controls, vendor commitments, workplace policies, confidential data, and operational decisions.

Tools covered

Gemini for Google WorkspaceGmailGoogle DriveGoogle DocsGoogle SheetsGoogle SlidesGoogle MeetGoogle CalendarGoogle FormsGemini Side PanelWorkspace Intelligence

Who should attend

  • Administration Managers
  • Facilities Managers
  • Office Managers
  • Workplace Operations Managers
  • Facilities Coordinators
  • Administrative Professionals
  • Corporate Services Professionals
  • Workplace Experience Professionals
  • Facility Operations Professionals
  • Front Office Professionals
  • Vendor Coordination Professionals
  • Administration & Facilities Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of administration or facilities operations
  • Familiarity with workplace communication, maintenance, vendors, meetings, or service requests
  • Basic experience with Google Workspace applications
  • Basic spreadsheet knowledge is helpful
  • No programming expertise required
  • Access to an eligible Google Workspace environment with Gemini capabilities is recommended

TOC Modules

Concepts
  • Understanding Gemini across Gmail, Drive, Docs, Sheets, Slides, Meet, Calendar, and Forms
  • Identifying administration and facilities use cases across daily workplace operations
  • Understanding Workspace Intelligence and contextual AI assistance
  • Differentiating AI assistance from operational authority
Practical activities
  • Exploring Gemini in commonly used Workspace applications
  • Testing prompts for routine workplace tasks
  • Mapping Admin / Facility Task → Workspace App → Gemini Capability
  • Building Operational Need → Gemini Assistance → Human Review workflow

Scenarios

Planned Office Maintenance Coordination

Maintenance Requirement → Gmail Communication → Vendor Information → Google Docs SOP / Checklist → Calendar Coordination → Meet Review → Sheets Tracker → Completion Update

Participants coordinate a planned workplace-maintenance activity using Gemini-assisted communication, documentation, scheduling, tracking, and follow-up.

Workplace Service Request to Management Report

Employee Request → Google Form → Google Sheets → Gemini Analysis → Repeated-Issue Identification → Operational Action → Management Summary

Participants collect workplace-service requests, organize the responses, identify recurring operational issues, and prepare a validated summary for facilities management.

## Current Capability Reference

As of **September 2026**, Gemini can perform increasingly sophisticated cross-app tasks across **Gmail, Drive, Docs, Slides, and Chat**, using Workspace Intelligence and relevant organizational context to generate Docs, structured Sheets, and presentations while reducing manual switching between applications.

Gemini in **Google Sheets** can currently create tables and formulas, generate analysis and insights, build charts, create pivot tables, apply filters and formatting, and perform optimization tasks. This makes it particularly useful for facility trackers, vendor logs, maintenance registers, and operational reporting.

Gemini can also work from specific **Drive sources**, including Docs, Sheets, Slides, and PDFs, to summarize information, retrieve data points, and compare facts across files. Users must already have permission to access the selected files.

In **Gmail**, Gemini supports AI-assisted search, thread summarization, drafting, and refinement of business emails. Google expanded Help me write in June 2026 so users can provide additional instructions to revise a generated draft more precisely.

Google Meet with Gemini supports AI-assisted meeting notes and follow-through, while recent Workspace updates also organize meeting artifacts such as **notes, transcripts, and recordings in Drive** for easier retrieval and continued action.

Google states that Workspace content used with Gemini remains the customer's data and is **not used to train or improve underlying generative AI models outside Workspace without permission**. Administrators can also enable or disable Gemini capabilities across individual Workspace services.

**Administration & Facilities Principle:** Gemini for Google Workspace should support **communication, documentation, coordination, information retrieval, tracking, reporting, and meeting follow-through**. Safety instructions, physical-access decisions, vendor commitments, financial approvals, emergency procedures, and other consequential operational decisions should remain under appropriately authorized human ownership.

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