Role-Based Programme
RB0541

Gemini for Google Workspace for Administration & Facilities

AI-Assisted Workplace Coordination, Facilities Communication & Administrative Productivity

IMAGE REQUIRED
Duration
4 Hours
Level
Awareness
Delivery
Instructor-Led
Format
Awareness Session

Programme Objectives

  • Understand how Gemini for Google Workspace can support administration, workplace services, and facilities coordination.
  • Explore practical AI-assisted workflows for service requests, vendor communication, workplace documentation, schedules, and internal communications.
  • Use Gemini to summarize, draft, organize, and analyze approved administrative and facilities information.
  • Improve coordination across maintenance, meetings, visitors, assets, vendors, and workplace activities.
  • Apply data accuracy, confidentiality, privacy, access control, and human review when using AI-assisted outputs.

Tools covered

Gemini for Google WorkspaceGemini in GmailGoogle DriveGoogle DocsGoogle SheetsGoogle SlidesGoogle MeetGoogle CalendarGoogle FormsSource-Grounded Search & SynthesisAI-Assisted Writing

Who should attend

  • Administration Managers
  • Facilities Managers
  • Workplace Services Managers
  • Office Managers
  • Administrative Executives
  • Facilities Coordinators
  • Workplace Experience Professionals
  • Corporate Services Professionals
  • Office Administration Professionals
  • Facility Operations Professionals
  • Vendor Coordination Professionals
  • Administration & Facilities Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of administration or facilities-management activities
  • Familiarity with workplace requests, vendors, maintenance, meetings, or office coordination
  • Basic working knowledge of Google Workspace applications
  • No programming expertise required
  • No previous Gemini training required

TOC Modules

Concepts
  • Understanding Gemini across Gmail, Drive, Docs, Sheets, Calendar, Meet, Forms, and Slides
  • Identifying suitable applications across workplace coordination, facilities support, and administrative activities
  • Understanding effective prompting using Task → Context → Constraints → Expected Output
  • Recognising where operational judgement and approval remain human-led
Practical activities
  • Exploring Gemini through a sample workplace-support scenario
  • Creating structured prompts for common administration and facilities tasks

Scenarios

Facility Service Request to Resolution

Workplace Issue → Gemini-Assisted Request Summary → Vendor / Facilities Communication → Scheduling → Status Tracking → Completion Verification → Employee Update

Participants use Gemini across Google Workspace to coordinate a facilities request efficiently while keeping service approval and completion verification under human control.

Workplace Operations Review to Management Update

Validated Facilities Data → Google Sheets → Gemini Analysis → Pending Issues & Exceptions → Management Summary → Action Owners → Follow-Up

Participants transform validated workplace and facilities information into a concise management update highlighting open issues, overdue actions, and required follow-through.

Related programmes

Continue with programmes from the same capability area.

Take the next step

Ready to make this programme work for your team?

Customise modules, duration and business scenarios for your team.

Instructor-ledVirtualHybrid

Designed around your roles, tools and real workflows.