Role-Based Programme
RB0529

Gemini for Google Workspace for Procurement & Vendor Management

AI-Assisted Sourcing, Supplier Analysis & Procurement Workflows

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Duration
16 Hours
Level
Intermediate
Delivery
Instructor-Led
Format
Capability Training

Programme Objectives

  • Develop practical proficiency in using Gemini across Google Workspace for sourcing, supplier evaluation, procurement analysis, documentation, and vendor coordination.
  • Use approved internal and supplier information to create RFx documents, supplier comparisons, negotiation briefs, procurement summaries, and management reports.
  • Analyse spend, supplier performance, commercial data, risks, and procurement actions using structured Workspace workflows.
  • Build reusable AI-assisted processes for supplier onboarding, contract and obligation tracking, vendor reviews, issue management, and stakeholder communication.
  • Apply confidentiality, commercial sensitivity, data validation, approval controls, responsible AI, and human procurement judgement throughout the sourcing lifecycle.

Tools covered

Gemini for Google WorkspaceGemini in GmailGoogle DriveGoogle DocsGoogle SheetsGoogle SlidesGoogle MeetGoogle FormsSource-Grounded Search & SynthesisAI-Assisted WritingData AnalysisSummarization & Workflow Support

Who should attend

  • Procurement Managers
  • Strategic Sourcing Professionals
  • Category Managers
  • Vendor Management Professionals
  • Supplier Relationship Managers
  • Procurement Analysts
  • Purchasing Professionals
  • Supply Management Professionals
  • Commercial Managers
  • Procurement Operations Professionals
  • Supplier Performance Professionals
  • Procurement Transformation Professionals
  • Procurement Team Leads

Prerequisites & Participant Readiness

  • Working knowledge of procurement, sourcing, purchasing, or vendor-management activities
  • Familiarity with suppliers, RFQs/RFPs, commercial comparisons, purchase processes, or vendor reviews
  • Basic working knowledge of Google Workspace applications
  • Basic spreadsheet and business-documentation skills
  • No programming expertise required
  • No previous Gemini training required

TOC Modules

Concepts
  • Understanding Gemini across Gmail, Drive, Docs, Sheets, Slides, Meet, and Forms
  • Mapping AI assistance to sourcing, supplier management, procurement operations, and reporting
  • Understanding structured prompting using Objective → Supplier / Category Context → Evidence → Constraints → Output
  • Differentiating AI assistance from commercial approval, supplier selection, and procurement authority
Practical activities
  • Creating procurement-focused prompts for common sourcing activities
  • Comparing generic and context-rich procurement outputs
  • Mapping procurement activities to suitable Workspace applications

Scenarios

Business Requirement to Supplier Recommendation

Business Requirement → Gemini-Assisted Requirement Structuring → RFQ / RFP → Supplier Responses → Evaluation in Sheets → Commercial Comparison → Procurement Review → Negotiation Preparation → Authorized Supplier Decision

Participants build a sourcing workflow that accelerates document preparation and supplier comparison while ensuring final supplier selection and commercial commitments remain with authorized procurement stakeholders.

Supplier Performance Issue to Corrective Action

Validated Supplier Performance Data → Gemini Analysis → KPI Variances → Supporting Evidence → Supplier Review → Corrective Action Plan → Owner & Due Date Tracking → Management Follow-Up

Participants use Gemini across Google Workspace to convert supplier-performance information into structured review and follow-through while maintaining evidence validation and human ownership of supplier-management decisions.

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