Role-Based Programme
RB0528

Gemini for Google Workspace for Procurement & Vendor Management

AI-Assisted Sourcing, Vendor Analysis & Procurement Workflows

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Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational capability to use Gemini across Google Workspace for sourcing, vendor evaluation, procurement documentation, and supplier communication.
  • Organise and analyse supplier information, quotations, commercial inputs, requirements, and procurement records.
  • Create structured RFx documents, evaluation summaries, vendor communications, and management-ready procurement reports.
  • Use Gemini in Sheets to compare suppliers, classify information, analyse procurement data, and highlight areas requiring further review.
  • Apply confidentiality, commercial accuracy, source validation, procurement governance, and human approval throughout AI-assisted workflows.

Tools covered

Gemini for Google WorkspaceGemini in GmailGoogle DocsGoogle SheetsGoogle DriveGoogle MeetWorkspace SourcesAI Function in SheetsGemini Data Analysis & Charts

Who should attend

  • Procurement Managers
  • Strategic Sourcing Managers
  • Category Managers
  • Procurement Executives
  • Sourcing Professionals
  • Vendor Managers
  • Supplier Relationship Managers
  • Purchase Managers
  • Procurement Analysts
  • Contract & Commercial Coordinators
  • Procurement Operations Professionals
  • Procurement & Vendor Management Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of procurement and vendor-management processes
  • Familiarity with supplier enquiries, quotations, RFQs/RFPs, evaluations, or purchase processes
  • Basic familiarity with Google Workspace applications
  • Basic spreadsheet and document skills
  • No AI or programming expertise required
  • No previous Gemini experience required

TOC Modules

Concepts
  • Understanding Gemini across Gmail, Docs, Sheets, Drive, and Meet
  • Mapping AI assistance across Requirement → Source → Evaluate → Select → Manage
  • Identifying procurement activities suitable for AI assistance
  • Distinguishing AI-generated observations from approved procurement and commercial decisions
Practical activities
  • Exploring Gemini within selected Workspace applications
  • Mapping a sample sourcing requirement to relevant Gemini capabilities
  • Creating a simple AI-assisted procurement workflow

Scenarios

Business Requirement to Supplier Shortlist

Business Requirement → RFQ / RFP → Supplier Responses → Gemini-Assisted Synthesis → Google Sheets Comparison → Capability / Commercial Evaluation → Procurement Review → Supplier Shortlist

Participants transform multiple supplier submissions into a structured, evidence-based evaluation while keeping final selection under procurement and stakeholder governance.

Vendor Review to Corrective Action

Supplier Performance Data + Emails + SLA → Gemini Analysis → Performance Gap → Supplier Meeting → Gemini Notes → Corrective Actions → Owners & Deadlines → Follow-Up

Participants combine supplier-performance information, contractual commitments, and meeting outcomes into a structured vendor-improvement workflow with clear accountability and human review.

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