Role-Based Programme
RB0513

Gemini for Google Workspace for Project & Program Management

AI-Assisted Planning, Delivery Coordination & Program Governance

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Duration
16 Hours
Level
Intermediate
Delivery
Instructor-Led
Format
Capability Training

Programme Objectives

  • Develop practical proficiency in using Gemini across Google Workspace for project planning, delivery coordination, reporting, governance, and stakeholder communication.
  • Use approved project documents, meeting information, schedules, reports, and business data to generate reliable project-management outputs.
  • Apply Gemini to project initiation, requirements, task coordination, RAID management, status reporting, resource planning, and program reviews.
  • Build reusable AI-assisted workflows across Docs, Sheets, Gmail, Drive, Slides, Meet, Forms, and Calendar.
  • Apply source validation, confidentiality, data accuracy, governance, and human project-management judgement throughout project and program lifecycles.

Tools covered

Gemini for Google WorkspaceGemini in GmailGoogle DriveGoogle DocsGoogle SheetsGoogle SlidesGoogle MeetGoogle FormsGoogle CalendarSource-Grounded Search & SynthesisAI-Assisted WritingData AnalysisSummarization & Project Reporting

Who should attend

  • Project Managers
  • Program Managers
  • PMO Professionals
  • Project Coordinators
  • Program Coordinators
  • Delivery Managers
  • Transformation Managers
  • Implementation Managers
  • Project Analysts
  • Portfolio Management Professionals
  • Workstream Leads
  • Project Management Office Leads
  • Cross-Functional Project Leads

Prerequisites & Participant Readiness

  • Working knowledge of project or program-management activities
  • Familiarity with project scope, milestones, tasks, risks, issues, dependencies, and reporting
  • Basic working knowledge of Google Workspace applications
  • Basic spreadsheet and business-documentation skills
  • No programming expertise required
  • No previous Gemini training required

TOC Modules

Concepts
  • Understanding Gemini across Gmail, Drive, Docs, Sheets, Slides, Meet, Forms, and Calendar
  • Mapping AI assistance to project initiation, planning, coordination, reporting, and governance
  • Understanding structured prompting using Objective → Project Context → Evidence → Constraints → Output
  • Differentiating AI assistance from accountable project and program-management decisions
Practical activities
  • Creating prompts for common project-management activities
  • Comparing generic and context-rich project outputs
  • Mapping project workflows to relevant Workspace applications

Scenarios

Project Initiation to Governance Review

Business Requirement → Gemini-Assisted Charter → Scope & Deliverables → Work Breakdown → Milestones & Dependencies → RAID Register → Status Reporting → Steering Committee Review

Participants use Gemini across Google Workspace to transform a business requirement into a structured project-management workflow while maintaining project-manager and sponsor ownership of commitments and approvals.

Multi-Workstream Program Issue to Executive Action

Workstream Updates → Gemini-Assisted Consolidation → Cross-Project Dependency → Schedule / Delivery Impact → Program Risk → Options Analysis → Governance Brief → Leadership Decision → Action Tracking

Participants create a program-level coordination workflow that converts multiple project inputs into clear executive decision support while retaining human ownership of prioritization, risk acceptance, and governance decisions.

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