Role-Based Programme
RB0512

Gemini for Google Workspace for Project & Program Management

AI-Assisted Planning, Tracking & Project Coordination

IMAGE REQUIRED
Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational capability to use Gemini across Google Workspace for project planning, coordination, tracking, documentation, and reporting.
  • Create structured project plans, meeting documents, status reports, risk logs, action trackers, and stakeholder communications.
  • Use Gemini in Sheets to organise project information, analyse progress, identify exceptions, and prepare management-ready views.
  • Summarise project emails, documents, and meeting discussions into decisions, actions, risks, and follow-up requirements.
  • Apply source validation, confidentiality, human judgement, accountability, and responsible AI practices to project and programme workflows.

Tools covered

Gemini for Google WorkspaceGemini in GmailGoogle DocsGoogle SheetsGoogle SlidesGoogle DriveGoogle MeetWorkspace ContextGemini Data Analysis & Charts

Who should attend

  • Project Managers
  • Program Managers
  • Project Coordinators
  • Program Coordinators
  • PMO Professionals
  • Project Management Officers
  • Delivery Managers
  • Implementation Managers
  • Transformation Project Managers
  • Business Project Managers
  • Project Analysts
  • Project & Program Management Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of project or programme management
  • Familiarity with project plans, milestones, risks, issues, actions, and status reporting
  • Basic familiarity with Google Workspace applications
  • Basic spreadsheet and document skills
  • No AI or programming expertise required
  • No previous Gemini experience required

TOC Modules

Concepts
  • Understanding Gemini across Gmail, Docs, Sheets, Slides, Drive, and Meet
  • Mapping AI assistance across Plan → Coordinate → Track → Report → Follow Up
  • Identifying project-management activities suitable for AI assistance
  • Distinguishing AI-generated suggestions from approved project decisions
Practical activities
  • Exploring Gemini within selected Workspace applications
  • Mapping a sample project lifecycle to relevant Gemini capabilities
  • Creating a basic AI-assisted project workflow

Scenarios

Project Kickoff to Execution Tracker

Business Requirement → Gemini-Assisted Project Brief → Milestones & Deliverables → Google Sheets Tracker → Owners & Deadlines → Project Review

Participants convert an initial business requirement into a structured project brief and execution tracker containing milestones, responsibilities, dependencies, and next actions.

Weekly Project Review to Stakeholder Action

Project Tracker + Email Updates → Gemini Summary → Risks / Issues / Delays → Project Meeting → Decisions & Actions → Status Report → Stakeholder Follow-Up

Participants consolidate distributed project information into a concise project review that highlights progress, risks, decisions, responsibilities, and required follow-up.

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