Role-Based Programme
RB0511

Gemini for Google Workspace for Project & Program Management

Explore AI-Assisted Planning, Tracking & Project Coordination

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Duration
4 Hours
Level
Awareness
Delivery
Instructor-Led
Format
Awareness Session

Programme Objectives

  • Understand how Gemini can support project and program planning, documentation, tracking, communication, and coordination.
  • Explore AI-assisted creation of project plans, action trackers, status summaries, and stakeholder communications.
  • Use approved project documents, emails, meetings, and Workspace information to identify actions, risks, dependencies, and decisions.
  • Experience Gemini-assisted project tracking, meeting follow-up, reporting, and recurring workflow automation.
  • Recognise accuracy, confidentiality, source validation, human oversight, and governance requirements when using AI in project delivery.

Tools covered

Gemini for Google WorkspaceGemini in Google DriveGoogle DocsGoogle SheetsGoogle SlidesGmailGoogle MeetGoogle CalendarGoogle ChatGoogle Workspace Studio

Who should attend

  • Project Managers
  • Program Managers
  • Project Coordinators
  • Program Coordinators
  • PMO Professionals
  • Project Management Officers
  • Delivery Managers
  • Implementation Managers
  • Transformation Project Professionals
  • Project Analysts
  • Project Leads
  • Program Leads
  • Portfolio Coordination Professionals

Prerequisites & Participant Readiness

  • Basic understanding of project or program management
  • Familiarity with tasks, milestones, risks, dependencies, meetings, and stakeholder communication
  • Basic experience with Google Workspace applications is helpful
  • General awareness of generative AI is beneficial
  • No programming expertise required
  • No previous Gemini for Google Workspace experience required

TOC Modules

Concepts
  • Understanding Gemini across project planning, documentation, analysis, communication, and collaboration
  • Mapping Gemini support across Initiate → Plan → Execute → Monitor → Close
  • Identifying suitable AI use cases for projects, programs, PMO activities, and delivery coordination
  • Understanding the difference between AI assistance and accountable project-management decisions
Practical activities
  • Exploring representative project-management activities across Gemini-enabled Workspace applications
  • Mapping Project Activity → Workspace Tool → Gemini Assistance → Delivery Outcome

Scenarios

Project Kick-Off to Structured Delivery Plan

Project Brief → Gemini-Assisted Requirement Summary → Project Plan in Docs → Tasks & Milestones in Sheets → Risk Register → Owners → Stakeholder Review

Participants transform an initial project brief into a structured delivery framework while validating scope, milestones, dependencies, risks, and ownership before execution.

Weekly Project Review to Action Follow-Up

Project Tracker + Meeting Discussion → Gemini Summary → Status & Milestone Review → Risks / Issues → Decisions → Action Owners → Follow-Up Communication

Participants convert weekly project information into a concise management update and actionable follow-through while keeping delivery decisions and commitments under project-manager ownership.

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