Role-Based Programme
RB0497

Gemini for Google Workspace for Human Resources

AI-Assisted Talent, Employee Experience & HR Operations

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Duration
16 Hours
Level
Intermediate
Delivery
Instructor-Led
Format
Capability Training

Programme Objectives

  • Develop practical proficiency in using Gemini across Google Workspace for recruitment, onboarding, HR operations, learning, employee engagement, performance processes, and workforce reporting.
  • Use approved HR policies, employee communications, documents, spreadsheets, meeting inputs, and organizational knowledge to create reliable HR outputs.
  • Apply Gemini to talent acquisition, employee-service workflows, L&D coordination, workforce analysis, HR documentation, and management reporting.
  • Build reusable AI-assisted workflows across Gmail, Docs, Drive, Sheets, Slides, Forms, Meet, and Calendar.
  • Apply employee privacy, confidentiality, fairness, bias awareness, source validation, and human HR judgement throughout AI-assisted processes.

Tools covered

Gemini for Google WorkspaceGemini in GmailGoogle DriveGoogle DocsGoogle SheetsGoogle SlidesGoogle MeetGoogle FormsGoogle CalendarSource-Grounded Search & SynthesisAI-Assisted WritingData AnalysisSummarization & HR Communication Support

Who should attend

  • HR Managers
  • HR Business Partners
  • HR Operations Professionals
  • HR Shared Services Professionals
  • Talent Acquisition Professionals
  • Learning & Development Professionals
  • Talent Management Professionals
  • Employee Engagement Professionals
  • Performance Management Professionals
  • People Analytics Professionals
  • HR Generalists
  • Employee Experience Professionals
  • HR Transformation Professionals
  • HR Team Leads

Prerequisites & Participant Readiness

  • Working knowledge of HR processes and employee lifecycle activities
  • Familiarity with recruitment, onboarding, policies, learning, engagement, or workforce reporting
  • Basic working knowledge of Google Workspace applications
  • Basic spreadsheet and business-documentation skills
  • No programming expertise required
  • No previous Gemini training required

TOC Modules

Concepts
  • Understanding Gemini across Gmail, Drive, Docs, Sheets, Slides, Meet, Forms, and Calendar
  • Mapping AI assistance to recruitment, HR operations, learning, employee experience, and reporting
  • Understanding structured prompting using HR Objective → Employee Context → Approved Information → Constraints → Output
  • Differentiating AI assistance from accountable employment and people decisions
Practical activities
  • Creating structured prompts for common HR activities
  • Comparing generic and HR-context-rich outputs
  • Mapping HR workflows to relevant Workspace applications

Scenarios

Hiring Need to New-Hire Onboarding

Approved Hiring Requirement → Gemini-Assisted Job Description → Interview Preparation → Human Candidate Evaluation → Offer Communication → Onboarding Plan → Task Tracking → New-Hire Follow-Up

Participants use Gemini across Google Workspace to support the recruitment and onboarding lifecycle while ensuring candidate assessment and employment decisions remain fully human-led.

Employee Feedback to HR Action Plan

Employee Survey & Feedback → Gemini-Assisted Theme Analysis → Validated Workforce Insights → HR Review → Engagement Actions → Leadership Presentation → Employee Communication → Follow-Up Tracking

Participants convert validated employee feedback into structured HR actions while preserving confidentiality, avoiding unsupported conclusions, and keeping people decisions under qualified HR ownership.

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