Role-Based Programme
RB0496

Gemini for Google Workspace for Human Resources

AI-Assisted HR Communication, Employee Services & People Operations

IMAGE REQUIRED
Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational capability to use Gemini across Google Workspace for recruitment coordination, onboarding, employee communication, HR operations, and learning support.
  • Create and refine HR documents, employee communications, onboarding materials, FAQs, and workforce reports using approved organisational information.
  • Use Gemini in Sheets to organise and analyse HR operational data, identify patterns, and prepare management-ready summaries.
  • Summarise HR emails, documents, and meetings into clear information, actions, responsibilities, and follow-up requirements.
  • Apply confidentiality, employee-data protection, factual validation, human judgement, and responsible AI practices throughout HR workflows.

Tools covered

Gemini for Google WorkspaceGemini in GmailGoogle DocsGoogle SheetsGoogle DriveGoogle MeetWorkspace ContextGemini Data Analysis & Charts

Who should attend

  • HR Managers
  • HR Business Partners
  • HR Operations Professionals
  • Learning & Development Professionals
  • Talent Acquisition Professionals
  • Talent Management Professionals
  • Employee Experience Professionals
  • People Operations Professionals
  • HR Shared Services Professionals
  • HRIS Professionals
  • Onboarding & Employee Engagement Professionals
  • HR Team Leads

Prerequisites & Participant Readiness

  • Basic understanding of HR processes and employee lifecycle activities
  • Familiarity with recruitment, onboarding, HR communication, policies, or employee services
  • Basic familiarity with Google Workspace applications
  • Basic spreadsheet and document skills
  • No AI or programming expertise required
  • No previous Gemini experience required

TOC Modules

Concepts
  • Understanding Gemini across Gmail, Docs, Sheets, Drive, and Meet
  • Mapping AI assistance across Attract → Onboard → Support → Develop → Engage
  • Identifying HR activities suitable for AI assistance
  • Understanding where human HR judgement and formal approvals remain essential
Practical activities
  • Exploring Gemini within selected Workspace applications
  • Mapping a sample HR process to relevant Gemini capabilities
  • Creating a basic AI-assisted HR workflow

Scenarios

Recruitment Requirement to Interview Coordination

Hiring Requirement → Gemini-Assisted Role Brief → Interview Questions → Candidate Communication → Interview Coordination → Hiring Team Review → Follow-Up

Participants create a structured recruitment-support workflow that improves documentation and communication while keeping candidate evaluation and selection under accountable human control.

New Employee Onboarding to HR Follow-Up

New Joiner Requirement → HR Documents → Gemini-Assisted Onboarding Guide → Checklist → Employee Communication → Orientation Meeting → Actions → HR Follow-Up

Participants transform approved HR information into a consistent onboarding experience containing clear guidance, responsibilities, communications, and follow-up actions.

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