Role-Based Programme
RB0093

Gemini for Procurement & Vendor Management

Practical AI for Sourcing, Evaluation & Supplier Management

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Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational proficiency in using Gemini across practical Procurement and Vendor Management activities.
  • Apply structured prompting techniques for supplier research, sourcing requirements, RFQ/RFP preparation, bid comparison, and vendor communication.
  • Use Gemini to analyse supplier documents, quotations, contracts, performance information, and procurement spreadsheets.
  • Apply Google Search and Deep Research to develop source-backed supplier, category, market, and vendor-risk intelligence.
  • Build reusable AI-assisted procurement workflows using Gems while maintaining confidentiality, accuracy, compliance, fairness, and human commercial judgement.

Tools covered

Google GeminiGenerative AIPrompt EngineeringGoogle SearchDeep ResearchFile AnalysisGemsGoogle Workspace Integration

Who should attend

  • Procurement Executives
  • Procurement Managers
  • Strategic Sourcing Professionals
  • Category Managers
  • Vendor Management Professionals
  • Supplier Relationship Managers
  • Purchasing Professionals
  • Procurement Operations Professionals
  • Contract Management Professionals
  • Commercial Professionals
  • Supply Chain Professionals
  • Procure-to-Pay Professionals
  • Supplier Risk Professionals
  • Procurement Team Leaders

Prerequisites & Participant Readiness

  • Basic understanding of procurement, sourcing, or vendor-management activities
  • Familiarity with suppliers, quotations, purchase requirements, contracts, or vendor-performance information
  • Basic spreadsheet and document-handling knowledge is helpful
  • Familiarity with Google Workspace is beneficial but not mandatory
  • Basic computer and internet proficiency
  • No programming knowledge required
  • No previous Gemini experience required
  • Participants should use anonymised or organisation-approved supplier and commercial information during practical exercises

TOC Modules

Concepts
  • Understanding Google Gemini and Generative AI from a procurement perspective
  • Identifying suitable applications across sourcing, supplier evaluation, documentation, analysis, and reporting
  • Understanding AI assistance versus procurement ownership and commercial judgement
  • Recognising hallucinations, outdated supplier information, confidentiality, and verification requirements
Practical activities
  • Exploring Gemini through common procurement and vendor-management activities
  • Comparing simple and structured prompts for the same sourcing requirement
  • Identifying repetitive procurement activities suitable for Gemini assistance

Scenarios

Sourcing Requirement to Supplier Evaluation

Business Requirement → Gemini Research → Supplier Shortlist → RFQ/RFP → Supplier Responses → Comparison Matrix → Clarifications → Evaluation Summary

Participants use Gemini to support an end-to-end sourcing exercise, improving research, documentation, and bid-comparison efficiency while keeping final supplier-selection decisions with the procurement team.

Vendor Performance to Improvement Action

Supplier Performance Data → Gemini Analysis → Delivery / Quality / Service Issues → Risk Indicators → Review Questions → Corrective Actions → Management Summary

Participants analyse sample vendor-performance information to identify recurring issues and convert validated findings into structured supplier-review actions and management-ready reporting.

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