Role-Based Programme
RB0077

Gemini for Project & Program Management

Practical AI for Planning, Reporting & Delivery

IMAGE REQUIRED
Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational proficiency in using Gemini across practical Project and Program Management activities.
  • Apply structured prompting techniques for project planning, RAID management, documentation, meetings, stakeholder communication, and reporting.
  • Use Gemini to analyse project documents, trackers, spreadsheets, meeting information, and performance data.
  • Apply Search and Deep Research to investigate project dependencies, vendors, technologies, regulations, and external project factors.
  • Build reusable AI-assisted project workflows using Gems and Google Workspace while maintaining accuracy, confidentiality, governance, and human project-management judgement.

Tools covered

Google GeminiGenerative AIPrompt EngineeringGoogle SearchDeep ResearchFile AnalysisGemsGoogle Workspace Integration

Who should attend

  • Project Managers
  • Program Managers
  • Project Coordinators
  • Program Coordinators
  • PMO Professionals
  • Delivery Managers
  • Implementation Managers
  • Transformation Program Professionals
  • Scrum Masters & Agile Delivery Professionals
  • Business Analysts
  • Project Leads
  • Portfolio Management Professionals
  • Project & Program Management Team Leaders
  • Functional Leaders Managing Strategic Initiatives

Prerequisites & Participant Readiness

  • Basic understanding of project or program management activities
  • Familiarity with project plans, milestones, risks, issues, actions, and status reporting
  • Basic spreadsheet and document-handling knowledge is helpful
  • Familiarity with Google Workspace is beneficial but not mandatory
  • Basic computer and internet proficiency
  • No programming knowledge required
  • No previous Gemini experience required
  • Participants should use anonymised or organisation-approved project information during practical exercises

TOC Modules

Concepts
  • Understanding Google Gemini and Generative AI within a project-management environment
  • Identifying applications across planning, coordination, documentation, reporting, and decision support
  • Understanding AI assistance versus Project Manager accountability and professional judgement
  • Recognising hallucinations, incomplete project information, confidentiality, and validation requirements
Practical activities
  • Exploring Gemini through common project and program management activities
  • Comparing simple and structured prompts for the same project requirement
  • Identifying repetitive project activities suitable for Gemini assistance

Scenarios

Project Brief to Initial Delivery Plan

Project Brief → Gemini Analysis → Deliverables → Workstreams → Milestones → Dependencies → RAID Register → Stakeholder Communication

Participants use Gemini to convert an approved project brief into a structured initial delivery package, improving planning efficiency while retaining Project Manager ownership of commitments and timelines.

Weekly Project Review to Executive Status

Project Tracker + Meeting Notes → Gemini Analysis → Progress & Delays → RAID → Decisions & Actions → Executive Summary → Management Review

Participants combine project documentation and structured information to prepare a concise weekly management update highlighting progress, risks, issues, dependencies, decisions, and priority actions.

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