Role-Based Programme
RB0035

ChatGPT for Procurement & Vendor Management

Research, Evaluate & Build Smarter Sourcing Workflows

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Duration
16 Hours
Level
Intermediate
Delivery
Instructor-Led
Format
Capability Training

Programme Objectives

  • Develop functional proficiency in applying ChatGPT across supplier research, sourcing, RFQ/RFP preparation, bid evaluation, vendor performance, negotiation preparation, and procurement reporting.
  • Apply advanced prompting and context-engineering techniques to create structured, traceable, and commercially relevant procurement outputs.
  • Use documents, spreadsheets, Search, and Deep Research to support supplier due diligence, market intelligence, bid comparison, and vendor-risk assessment.
  • Build reusable ChatGPT-assisted workflows that improve sourcing productivity, vendor communication, evaluation consistency, and management visibility.
  • Apply appropriate confidentiality, accuracy, commercial sensitivity, compliance, and human-approval controls when using Generative AI in procurement activities.

Tools covered

ChatGPTGenerative AIAdvanced Prompt EngineeringFile & Data AnalysisChatGPT SearchDeep ResearchProjectsPlugins & Connected Apps

Who should attend

  • Procurement Managers
  • Strategic Sourcing Professionals
  • Purchase Managers & Buyers
  • Category Managers
  • Vendor Management Professionals
  • Supplier Relationship Managers
  • Procurement Analysts
  • Commercial Managers
  • Contract Management Professionals
  • Supply Chain Procurement Professionals
  • Procurement Operations Professionals
  • Third-Party Management Professionals
  • Procurement Excellence Professionals
  • Procurement Team Leads & Managers

Prerequisites & Participant Readiness

  • Basic understanding of procurement, purchasing, sourcing, or vendor-management activities
  • Familiarity with RFQs, RFPs, supplier proposals, purchase requirements, or vendor-performance information
  • Basic spreadsheet and document-handling skills are helpful
  • Basic understanding of Generative AI is beneficial but not mandatory
  • No programming knowledge required
  • Completion of a shorter ChatGPT programme is not required

TOC Modules

Concepts
  • Understanding ChatGPT capabilities across sourcing, procurement, supplier management, and commercial workflows
  • Identifying suitable applications across research, documentation, evaluation, communication, and reporting
  • Understanding hallucinations, incomplete information, outdated data, and commercially sensitive outputs
  • Understanding where procurement judgement, approvals, and governance must remain human-owned
Practical activities
  • Mapping recurring procurement activities to suitable ChatGPT-assisted workflows
  • Testing ChatGPT with representative sourcing and vendor-management scenarios

Scenarios

Strategic Sourcing & Supplier Evaluation

Business Requirement → Supplier Research → Deep Research → RFQ / RFP → Supplier Proposals → Comparison Matrix → Risk Review → Negotiation Preparation → Selection Recommendation

Participants use ChatGPT to support an end-to-end sourcing exercise, creating structured supplier intelligence, evaluation documentation, bid comparisons, and negotiation preparation while maintaining procurement governance and human approval.

Vendor Performance & Risk Review

Supplier Scorecard → Performance Data → Contract / SLA Information → ChatGPT Analysis → Exceptions & Risk Indicators → Corrective Actions → Vendor Review → Management Summary

Participants combine vendor-performance information and approved documents to identify recurring issues, prepare a supplier-review meeting, define follow-up actions, and produce a concise procurement-management report.

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