Role-Based Programme
RB0034

ChatGPT for Procurement & Vendor Management

Practical AI for Sourcing, Evaluation & Supplier Management

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Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational proficiency in using ChatGPT across practical procurement, sourcing, and vendor-management activities.
  • Apply structured prompting techniques for supplier research, RFP/RFQ preparation, bid analysis, vendor evaluation, and procurement communication.
  • Use ChatGPT to review procurement documents, supplier submissions, spreadsheets, and vendor-performance data.
  • Improve efficiency in sourcing, negotiation preparation, contract-document review, risk assessment, and supplier-performance reporting.
  • Create repeatable AI-assisted procurement workflows while maintaining confidentiality, factual accuracy, compliance, and human commercial judgement.

Tools covered

ChatGPTGenerative AIPrompt EngineeringChatGPT SearchFile UploadsDocument ComparisonSpreadsheet & Data AnalysisProjects

Who should attend

  • Procurement Executives
  • Procurement Managers
  • Strategic Sourcing Professionals
  • Category Managers
  • Vendor Management Professionals
  • Supplier Relationship Managers
  • Purchasing Professionals
  • Supply Chain Professionals
  • Contract Management Professionals
  • Procurement Operations Professionals
  • Commercial Professionals
  • Procure-to-Pay Professionals
  • Supplier Risk Professionals
  • Procurement Team Leaders

Prerequisites & Participant Readiness

  • Basic understanding of procurement, sourcing, or vendor-management activities
  • Familiarity with suppliers, quotations, purchase requirements, or vendor-performance information
  • Basic spreadsheet and document-handling knowledge is helpful
  • Basic computer and internet proficiency
  • No programming knowledge required
  • No previous ChatGPT experience required
  • Participants should use anonymised or organisation-approved commercial and supplier information during practical exercises

TOC Modules

Concepts
  • Understanding ChatGPT and Generative AI from a procurement perspective
  • Identifying suitable applications across sourcing, supplier evaluation, documentation, and reporting
  • Understanding AI assistance versus procurement ownership and commercial judgement
  • Recognising hallucinations, outdated supplier information, confidentiality, and verification requirements
Practical activities
  • Exploring ChatGPT through common procurement activities
  • Comparing basic and structured prompts for the same sourcing task
  • Identifying repetitive procurement activities suitable for AI assistance

Scenarios

Supplier Sourcing to Evaluation

Business Requirement → Supplier Research → RFP/RFQ → Supplier Responses → Comparison Matrix → Clarification Questions → Evaluation Recommendation

Participants use ChatGPT to support a structured sourcing exercise, improving the speed and consistency of supplier research, bid comparison, and evaluation while keeping the final supplier-selection decision with the procurement team.

Vendor Performance to Supplier Improvement Plan

Vendor Performance Data → ChatGPT Analysis → Service / Quality Issues → Risk Indicators → Review Questions → Corrective Actions → Supplier Review Summary

Participants analyse sample supplier-performance information to identify recurring issues, prepare structured review points, and develop an improvement-action summary for supplier-management discussions.

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