Role-Based Programme
RB0033

ChatGPT for Procurement & Vendor Management

AI Skills for Smarter Sourcing & Supplier Management

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Duration
4 Hours
Level
Awareness
Delivery
Instructor-Led
Format
Awareness Session

Programme Objectives

  • Understand how ChatGPT can support everyday procurement, sourcing, and vendor-management activities.
  • Explore practical prompting techniques for supplier research, RFQ/RFP preparation, bid comparison, and vendor communication.
  • Apply ChatGPT to structure procurement documents, analyse supplier information, summarise proposals, and prepare negotiation inputs.
  • Experience how spreadsheets, proposals, policies, and supplier documents can be converted into useful procurement insights.
  • Recognise confidentiality, commercial sensitivity, accuracy, compliance, and human-approval requirements when using AI in procurement.

Tools covered

ChatGPTPromptingChatGPT SearchFile UploadsDocument AnalysisSpreadsheet & Data AnalysisContent Generation

Who should attend

  • Procurement Executives
  • Procurement Managers
  • Strategic Sourcing Professionals
  • Category Managers
  • Vendor Management Professionals
  • Supplier Relationship Managers
  • Purchase Executives
  • Commercial Procurement Professionals
  • Procurement Analysts
  • Supply Management Professionals
  • Contract Management Professionals
  • Procure-to-Pay Professionals
  • Procurement Operations Professionals
  • Vendor Development Professionals

Prerequisites & Participant Readiness

  • Basic understanding of procurement, sourcing, or vendor-management activities
  • Familiarity with supplier quotations, purchase requirements, or vendor communication is helpful
  • Basic spreadsheet and document-handling skills
  • No AI or programming knowledge required
  • No previous ChatGPT experience required

TOC Modules

Concepts
  • Understanding ChatGPT and Generative AI from a procurement perspective
  • Identifying suitable applications across sourcing, supplier management, documentation, and analysis
  • Understanding AI assistance versus procurement judgement, negotiation, and approval authority
  • Recognising risks involving pricing, confidential information, supplier data, and inaccurate recommendations
Practical activities
  • Exploring ChatGPT through common procurement and vendor-management activities
  • Comparing a manual procurement task with an AI-assisted approach

Scenarios

Purchase Requirement to Supplier Shortlist

Business Requirement → Category Research → Supplier Discovery → Evaluation Criteria → Preliminary Comparison → Supplier Shortlist

Participants use ChatGPT to structure a sourcing requirement, research potential suppliers, develop evaluation criteria, and prepare an initial shortlist for procurement-team validation.

Supplier Quotations to Negotiation Preparation

Supplier Quotations → File Analysis → Commercial Comparison → Missing Information → Clarification Questions → Negotiation Preparation

Participants use ChatGPT to analyse multiple supplier quotations, organise key differences, identify gaps, and prepare focused questions for commercial discussions while retaining final procurement judgement with the responsible team.

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