Role-Based Programme
RB0020

ChatGPT for Project & Program Management

Advanced AI Workflows, Delivery Intelligence & Program Automation

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Duration
32 Hours
Level
Advanced
Delivery
Instructor-Led
Format
Capability Development

Programme Objectives

  • Develop advanced proficiency in applying ChatGPT across project initiation, planning, execution, monitoring, governance, and closure.
  • Build reusable AI-assisted workflows for schedules, RAID management, stakeholder communication, meetings, documentation, status reporting, and decision support.
  • Apply ChatGPT to analyse project files, synthesize complex information, research external dependencies, and generate management-ready insights.
  • Use Projects, specialized assistants, connected applications, and automation to support recurring project and program management activities.
  • Design governed AI-assisted delivery workflows with appropriate validation, approvals, confidentiality, traceability, and human accountability.

Tools covered

ChatGPTAdvanced Prompt EngineeringChatGPT SearchDeep ResearchFile AnalysisProjectsCustom GPTsPlugins & Connected AppsScheduled TasksChatGPT Work

Who should attend

  • Project Managers
  • Program Managers
  • Senior Project Managers
  • PMO Professionals
  • Portfolio Managers
  • Delivery Managers
  • Transformation Program Managers
  • Implementation Managers
  • Scrum Masters & Agile Delivery Leads
  • Project Coordinators
  • Project Controls Professionals
  • Business Transformation Managers
  • Technical Program Managers
  • Project Directors
  • PMO & Program Leadership Teams

Prerequisites & Participant Readiness

  • Familiarity with project or program management activities
  • Basic understanding of scope, schedule, risks, issues, stakeholders, and project reporting
  • Familiarity with project plans, meeting notes, status reports, or project documentation
  • Basic Generative AI experience is beneficial but not mandatory
  • No programming knowledge required
  • Advanced functionality may depend on ChatGPT plan, connected applications, and workspace permissions
  • Completion of shorter ChatGPT project-management programmes is not required

TOC Modules

Concepts
  • Understanding ChatGPT across Initiate → Plan → Execute → Monitor → Close
  • Identifying suitable project and program management activities for AI assistance
  • Understanding AI support versus project-manager accountability and judgement
  • Understanding hallucinations, confidentiality, incomplete context, and validation requirements
Practical activities
  • Mapping existing project-management activities to ChatGPT use cases
  • Testing ChatGPT with realistic delivery-management requirements
  • Identifying high-value repetitive activities suitable for AI assistance

Scenarios

Project Delivery Intelligence & Governance Workflow

Project Plans + Meeting Notes + RAID Register + Status Inputs → ChatGPT Analysis → Milestones & Dependencies → Risks & Actions → Executive Summary → Steering Committee Decisions

Participants consolidate multiple project-information sources into a structured governance workflow that improves visibility of milestones, risks, dependencies, actions, and decisions.

Multi-Project Program Management & Automated Monitoring

Multiple Workstreams → Persistent Project Context → Connected Information → Scheduled Monitoring → Cross-Project Risks → Program Insights → Leadership Brief → Human Intervention

Participants build an advanced program-management workflow that combines persistent context, project information, recurring monitoring, and AI-assisted synthesis to surface cross-project dependencies, emerging risks, and leadership actions.

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