Role-Based Programme
RB0019

ChatGPT for Project & Program Management

Plan, Analyse & Manage Smarter Project Workflows

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Duration
16 Hours
Level
Intermediate
Delivery
Instructor-Led
Format
Capability Training

Programme Objectives

  • Develop functional proficiency in applying ChatGPT across project planning, stakeholder management, risk analysis, status reporting, change management, and program coordination.
  • Apply advanced prompting and context-engineering techniques to generate structured and decision-ready project outputs.
  • Use ChatGPT with project documents, reports, meeting notes, schedules, and research inputs to improve project analysis and documentation.
  • Build reusable AI-assisted workflows for recurring project and program-management activities.
  • Apply appropriate validation, confidentiality, governance, and human-approval controls when using AI in project decision support.

Tools covered

ChatGPTGenerative AIAdvanced Prompt EngineeringChatGPT SearchDeep ResearchFile AnalysisData AnalysisProjectsPlugins & Connected Apps

Who should attend

  • Project Managers
  • Program Managers
  • PMO Professionals
  • Project Coordinators
  • Program Coordinators
  • Project Leads
  • Delivery Managers
  • Implementation Managers
  • Transformation Managers
  • Portfolio Management Professionals
  • Scrum Masters & Agile Delivery Professionals
  • Business Project Managers
  • Technical Project Managers
  • Project & Program Management Office Leaders

Prerequisites & Participant Readiness

  • Basic familiarity with project or program-management activities
  • Understanding of common project documents, meetings, risks, actions, and reporting
  • Familiarity with project schedules or task-management tools is helpful
  • Basic understanding of Generative AI is beneficial but not mandatory
  • No programming knowledge required
  • Completion of a shorter ChatGPT programme is not required

TOC Modules

Concepts
  • Understanding ChatGPT capabilities across project and program-management workflows
  • Identifying suitable AI-assisted activities across planning, execution, monitoring, and reporting
  • Understanding hallucinations, incomplete context, outdated information, and AI limitations
  • Understanding where project-manager judgement and governance must remain primary
Practical activities
  • Mapping recurring project activities to suitable ChatGPT use cases
  • Testing ChatGPT against representative project-management requirements

Scenarios

Project Initiation to Executable Delivery Plan

Business Requirement → ChatGPT Analysis → Scope & Deliverables → Work Breakdown → Milestones → Dependencies → RAID → Stakeholder Plan → Project Brief

Participants transform approved business requirements into a structured project-management package that supports faster planning while maintaining project-manager review and ownership.

Weekly Project Review to Executive Decision Support

Project Updates → Meeting Notes → Risks & Issues → Milestone Status → Change Requests → ChatGPT Analysis → Executive Summary → Decisions & Actions

Participants consolidate multiple project inputs into a management-ready weekly review highlighting project health, significant risks, dependencies, decisions required, and clearly assigned next actions.

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