Role-Based Programme
RB0018

ChatGPT for Project & Program Management

Practical AI for Planning, Reporting & Delivery

IMAGE REQUIRED
Duration
8 Hours
Level
Basic
Delivery
Instructor-Led
Format
Workshop

Programme Objectives

  • Build foundational proficiency in using ChatGPT across practical project and program management activities.
  • Apply structured prompting techniques for planning, documentation, risk management, stakeholder communication, and reporting.
  • Use ChatGPT to support project schedules, RAID information, meeting outputs, status reports, requirements, and action tracking.
  • Analyse project documents, spreadsheets, reports, and project information to identify risks, dependencies, trends, and priorities.
  • Create repeatable AI-assisted project workflows while maintaining accuracy, confidentiality, governance, and human project-management judgement.

Tools covered

ChatGPTGenerative AIPrompt EngineeringChatGPT SearchFile UploadsDocument AnalysisSpreadsheet & Data AnalysisProjects

Who should attend

  • Project Managers
  • Program Managers
  • Project Coordinators
  • Program Coordinators
  • PMO Professionals
  • Project Management Officers
  • Delivery Managers
  • Implementation Managers
  • Transformation Program Professionals
  • Scrum Masters & Agile Delivery Professionals
  • Business Analysts
  • Project Leads
  • Portfolio Management Professionals
  • Project & Program Management Team Leaders

Prerequisites & Participant Readiness

  • Basic understanding of project or program management activities
  • Familiarity with project plans, meetings, risks, issues, actions, and status reporting
  • Basic computer and internet proficiency
  • Familiarity with spreadsheets and project documentation is helpful
  • No programming knowledge required
  • No previous ChatGPT experience required
  • Participants should avoid entering confidential project, customer, financial, or commercially sensitive information unless permitted by organisational policy

TOC Modules

Concepts
  • Understanding ChatGPT and Generative AI in a project-management environment
  • Identifying suitable applications across planning, coordination, reporting, communication, and documentation
  • Understanding AI assistance versus project-manager accountability and judgement
  • Recognising hallucinations, incomplete information, confidentiality, and verification requirements
Practical activities
  • Exploring ChatGPT using common project-management activities
  • Comparing simple and structured prompts for the same project requirement
  • Identifying repetitive project activities suitable for AI assistance

Scenarios

Project Kick-Off to Delivery Plan

Project Brief → ChatGPT Analysis → Deliverables → Workstreams → Milestones → Dependencies → RAID Register → Stakeholder Communication

Participants use ChatGPT to transform a project brief into a structured initial delivery package, improving planning speed and documentation consistency while retaining project-manager ownership of the final plan.

Weekly Project Review to Executive Status

Meeting Notes + Project Tracker → File Analysis → Progress & Delays → Risks & Issues → Decisions → Actions → Executive Status Report

Participants combine project documentation and structured data to prepare a concise weekly management update highlighting progress, delays, risks, decisions, owners, and next actions.

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